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Microsoft Outlook is a very versatile personal information manager that can act as an email client while at the same time managing your contacts, to-do lists, tasks, appointments and other documents or files. When used along with Microsoft Exchange Server, Microsoft Outlook allows a user to easily carry out group scheduling tasks, email as well as other group tasks management. You can easily connect and communicate through email and group scheduling capabilities. In fact, Outlook even allows you to use public folders or forms through which you can share information with the groups that you specify. Not surprisingly, Outlook contains quite a bit of valuable and confidential data and any corruption in the PST files containing this data can be a disaster. We will see how we can take steps to avoid corruption in the PST files and a need to recover PST.

As we have mentioned above, Microsoft Outlook stores all the relevant data including email messages, calendar details, tasks, journals, notes, to-do lists and so on in personal folder files that end with the PST extension. These PST files are therefore very important since they contain all your crucial personal and professional information. However, corruption in PST files occur more frequently than not. One of the most common circumstances during which these PST files get damaged is during an upgrade of Microsoft Office or Outlook itself. This process at times results in the present PST file or archived files getting damaged beyond repair; in fact, the file may become inaccessible and it may become inevitable to turn to a restoration tool such as Advanced Outlook Repair from DataNumen to recover PST data.

Secondly, when you are compacting files, you are essentially compressing them. Frequent compression and then extraction of data, may result in damage to these files. While Microsoft utilities may be used to try and repair these files, many times, not all the data is restored and a great deal of time is spent in reconstructing the folders the items were originally in. This is another reason why third-party recovery tools can be of great help in restoring Outlook data with minimum loss of data and in the same structure as in the original PST file. For example, Advanced Outlook Repair uses a sophisticated scanning technology that can detect many items not easily seen by other recovery tools and can recover PST data more effectively. Further, it can restore almost all kinds of Outlook items including folders, email messages, appointments, posts, notes, journals and tasks.

Finally, many Outlook add-ins can create problems in the functioning of Outlook or actually corrupt the PST file. It is important that you monitor the performance of Microsoft Outlook to understand if any of the new add-ins are affecting it adversely.